Kanban for Charities & CICs

⚙️ Agile for Internal Processes

Less chaos. More clarity. Simple systems that help your team flow.

We help you visualise your team’s work, set priorities more easily, and reduce bottlenecks using basic agile practices, no expensive software or long change programs required. You’ll leave with a lightweight rhythm your team can actually stick to.

Together, we’ll:

• Map your team’s current workload and workflow

• Introduce a Trello-based Kanban board, prioritisation method, and light backlog

• Establish sprint-style check-ins, weekly planning, and reflection tools

• Coach one or more team members to run these practices on their own

How It Works

We start with a light-touch review of your current ways of working, then help you move toward clarity using agile principles that fit your pace and culture.

Step 1: Team Flow Audit

We listen carefully to how your team currently works:

• What’s on their plates

• Where things get stuck

• How work is tracked, handed off, and delivered

We don’t impose a new system — we co-map your current one and look for what’s already working.

Step 2: Build Your Rhythm

Together, we’ll help your team:

• Set up a shared visual board (with Trello or even on a wall (or a tool of your choice))

• Introduce a simple prioritisation and planning cadence (Kanban)

• Try a lightweight weekly or fortnightly sprint cycle

• Run your first team retrospective in a way that builds safety and trust

Step 3: Embed and Evolve

We coach one or more team members to:

• Own and adapt the rhythm going forward

• Run their own planning and retro cycles

• Update and maintain the system without it falling off

You’ll finish with a structure that supports the way you really work — not a system that collapses under pressure.

Example Outcomes

• A single shared board to track delivery, backlog, and deadlines

• Clearer task ownership across your team

• A weekly “retrospective” ritual to reflect on what’s working and what isn't

• A stronger team rhythm you can actually stick to

Why This Matters

Most charities and public teams don’t need “transformation” — they need clarity, breathing room, and systems that actually fit their capacity.

Agile helps you:

• Make work visible and reduce hidden stress

• Give your team structure without top-down controls

• Work at a rhythm that reflects your values and workload

• Adapt faster and reflect more often — so change isn’t always reactive

You don’t need to overhaul everything.

You just need a rhythm that helps you deliver what matters — with more focus, less burnout, and more trust in the process.